Job Title: Data Manager
Job Title: Data Manager
Reports To: Chief Scientific Officer (Principal Investigator)
FTE / Level of Effort: Part-time (Estimated 400 hours annually) for 22 months
Location: Remote
Position Summary:
The Data Manager will oversee the integration, quality assurance, and maintenance of data systems used in the EnergyPoints Phase II SBIR clinical trial. Working closely with the Principal Investigators, Statistician, Statistical Consultant, and broader research team, the Data Manager will ensure accurate and timely data flow between REDCap Cloud, the EnergyPoints app backend (MySQL), and reporting systems. This role is critical to supporting clean, analyzable data for internal decision-making, monitoring of trial progress, NIH reporting, and eventual publication.
Key Responsibilities:
- Assist in the setup and configuration of REDCap Cloud for clinical trial data collection, Manage and monitor the flow of data between REDCap, the EnergyPoints app, and MySQL databases
- Troubleshoot technical issues related to data collection, syncing, and system integration; serve as a REDCap liaison for any technical issues
- Collaborate with the Statistics Team to export, transform, and clean datasets for analysis
- Generate regular data reports for team review and quality checks including for the Data Safety and Monitoring Committee
- Document data structures and standard operating procedures (SOPs) for reproducibility and transparency
- Prepare de-identified datasets for secure submission to the designated NIH data repository
Qualifications:
- Bachelor’s degree in Computer Science, Data Science, Analytics, Health Informatics, or related field required; Master’s degree preferred
- Experience in data management, preferably in a research or digital health setting; 2 years’ experience preferred
- Demonstrated proficiency in database systems, including MySQL and REDCap
- Experience with data quality assurance, cleaning, and reporting
- Ability to manage data securely in compliance with HIPAA and NIH guidelines
- Familiarity with statistical programming or querying tools (e.g., R, Python, SQL, SAS) is strongly preferred
- Strong communication and collaboration skills for working with multidisciplinary teams
Additional Notes:
This position is funded through a Phase II NIH/NCI Small Business Innovation Research (SBIR) grant. The role is remote and structured for approximately 400 hours per year (approximately 8–10 hours/week). Hours may vary depending on trial phase and data demands.
Start Date: Rolling, with immediate availability preferred
Duration: Through end of grant period (anticipated 22 months), with potential for extension based on funding and performance
Salary Range: $35 to $40/hour
Job Title: Project Manager
Job Title: Project Manager
Reports To: COO / CEO
FTE / Level of Effort: Part-time (Estimated 400 hours annually)
Location: Remote
Position Summary:
The Project Manager (PM) will support the operational execution and timely delivery of the EnergyPoints Phase II SBIR clinical trial. This role is responsible for organizing and documenting internal meetings, monitoring team training (initial and annual updating as necessary) and accountability, facilitating effective project tracking and communication, and other responsibilities from time-to-time that may be assigned to the PM by the CEO or CVO. The PM will serve as the hub for internal coordination with the Chief Science Officer and all other team members, ensuring aligned and timely performance on deliverables and reportable milestones.
Key Responsibilities:
- Ensure all team members have completed the required training, reviewed and signed the employee handbook (including policies & procedures), and completed all onboarding documentation, including payroll information. All documentation is to be properly maintained in company records.
- Schedule and communicate the timing of all regular and special team meetings. Coordinate with the CVO, CEO, and CSO to request and circulate meeting agendas in advance. Ensure meeting minutes are recorded, corrected, and distributed promptly to attendees and those unable to attend. Maintain a shared calendar tracking planned Out-of-office time for all team members.
- Monitor timely completion of action items and follow up with team members on outstanding tasks; identify and communicate status and potential outstanding issues. Identify and manage blocks in the workflow.
- Maintain project timelines and milestone tracking tools (e.g., Gantt charts, dashboards, checklists).
- Coordinate monthly retrospective (retro) sessions to reflect on team workflows and implement process improvements.
- Coordinate activities between core research, app development, and technical and operational teams to ensure seamless integration of operational and scientific activities.
- Support grant compliance tracking and help maintain documentation of progress toward key deliverables.
Qualifications:
- Bachelor’s degree required; Master’s degree or certificate in public health, project management, or related field preferred
- Experience in project coordination or program management
- Strong organizational and time management skills, with a proven ability to handle multiple workstreams simultaneously
- Proficiency with Office 365 Suite and task/project management tools (e.g., Microsoft Planner, Trello, Asana)
- Excellent verbal and written communication skills
- Ability to facilitate efficient virtual meetings and keep diverse stakeholders aligned
- Familiarity with NIH-funded research projects is preferred.
- Proven ability to manage multiple aspects of a complex project independently and proactively.
Additional Notes:
This position is grant-funded through a Phase II NIH/NCI Small Business Innovation Research (SBIR) award. The position is part-time, remote, and structured for approximately 400 hours per year (about 8–10 hours/week, depending on the project stage). Hours may vary across phases of the trial.
Start Date: Immediate start
Duration: Through end of grant period (anticipated 22 months), with possibility of extension based on funding and performance
Salary Range: $35 to $40/hour; an estimated average of 8 hours per week
Job Title: Research Coordinator
Position Title: Research Coordinator
Reports To: Senior Scientific Officer (Principal Investigator)
Effort: Part-time, listed as 50% FTE (for 22 months) – Average of 20 hours per week
Location: Remote
Summary:
The Research Coordinator (RC) will oversee day-to-day implementation of the NIH/NCI-funded Phase II clinical trial evaluating the EnergyPoints app for managing fatigue and sleep disturbances in cancer survivors. This role is responsible for coordinating the progression of each study participant (SP) through the study including enrollment, consent, onboarding, scheduling, follow-up, data collection, and analysis. The RC will help to ensure IRB compliance in all aspects of the study. As a pivotal member of the research team, the Research Coordinator will liaise with scientific leadership, software developers, clinicians, and community partners to ensure the successful execution of a decentralized clinical trial. Strong project management and communication skills are essential.
Key Responsibilities:
Participant Management
- Serve as the primary contact for study participants throughout the enrollment, intervention, and data collection process.
- Lead the informed consent process and verify eligibility according to IRB-approved protocols.
- Instruct the participants on the study expectations and use of the app and Fitbit;
- Answer any correspondence (calls, texts, emails) from any SP requesting technical or other assistance; Track participant progress through intervention and data collection timelines, providing reminders and support to ensure adherence as outlined in the standard operating procedures.
- Review adverse event screening and alert reports and triage response and communication.
- Conduct the exit interviews.
Study Implementation
- Assist in finalizing study workflows, standard operating procedures, and digital onboarding protocols.
- Collaborate in design of the REDCap study support platform, ensuring integration with the EnergyPoints app and REDCap surveys.
- Maintain study calendars and track protocol fidelity.
Regulatory and Ethical Compliance
- Support the Principal Investigators in managing IRB submissions, reports, renewals, amendments,
- Collaborate in documentation for audits, annual NIH reports, and clinicaltrials.gov updates.
- Ensure all participant communications are HIPAA compliant and appropriately logged.
Data Collection and Reporting
- Monitor real-time data collection in REDCap and work with the research team to resolve missing or incomplete entries.
- Collaborate with the Data Manager and Principal Investigators to prepare data summaries for interim analysis, grant reporting, and publication.
- Participate in the Qualitative Data Analysis Team; Support qualitative data collection and analysis.
- Contribute to publications.
Team Coordination and Communication
- Prepare reports for weekly team meetings. Coordinate communication across members of the research team to ensure alignment with the work plan.
- Maintain documentation of study activities and workflows
Qualifications:
- Bachelor’s degree in health sciences, public health, psychology, nursing, or a related field; Master’s degree preferred
- Experience in the design and implementation of human subjects’ research, including obtaining informed consent.
- Experience coordinating research studies or clinical trials preferred; oncology or behavioral health experience preferred
- Knowledge of research methods, research tools, and principles of research design, data analysis, and statistics
- Familiarity with IRB processes, NIH-funded research, and human subjects’ protection. Training in the Responsible conduct of research preferred.
- Proficiency in Microsoft Office suite, Zoom, and relevant digital research tools. REDCap proficiency preferred.
- Excellent written and verbal communication skills
- Strong organizational skills and the ability to work independently while managing multiple components of the research process
- Ability to work collaboratively with diverse stakeholders and uphold high ethical and professional standards
Additional Notes:
This position is grant-funded through a Phase II NIH/NCI Small Business Innovation Research (SBIR) award and contingent upon continued funding. The position is part-time and averages approximately 20 hours/week; hours may vary from week to week. There will be two RCs who will share responsibilities to ensure adequate coverage.
Start Date: Rolling, with immediate availability preferred
Duration: Through the end of the grant period (anticipated 22 months), with potential extension based on funding and performance.
Salary Range: $50 to $57/per hour
